Clinical Training and Placement Office Coordinator

Saybrook University is a private, non-profit, and WASC-accredited leader in distance education. The University is comprised of three colleges: the Graduate College of Mind-Body Medicine, the Graduate College in Psychology and Humanistic Studies, which offers degrees in psychology, human science, and organizational systems, and LIOS Graduate College (Leadership Institute of Seattle). The school has offered masters and doctoral programs at a distance for more than 30 years. The learning model includes a blend of distance learning through individually mentored and cohort-based formats, increasingly delivered in an online environment, and residential conferences.

ESSENTIAL DUTIES AND RESPONSIBILITIES include the following and other duties as assigned by the Director of Clinical Training (DCT).

Clinical Training and Placement Coordinator

The Clinical Training and Placement Office Coordinator performs a range of clerical and administrative services to support the clinical placement process and manages the activities of the office in the absence of the DCT.

The Coordinator, under direction from the DCT organizes and completes the clinical placement process. This includes communicating with agency and faculty personnel as well as recognizing and problem solving placement conflicts, in consultation with the Director of Clinical Training and Placement.

The Clinical Training and Placement Office Coordinator provides assistance to students in search of appropriate master or doctoral-level practicum and internship training opportunities. The Clinical Training and Placement Office Coordinator is responsible for making sure training programs that offer these opportunities are viable before presenting it to the DCT for approval.

Under the direction of the DCT and when appropriate the Clinical Training and Placement Office Coordinator could conduct site visits; acting as a liaison between Saybrook and the training programs; evaluating students for practicum and internship readiness; and keeping students abreast of state laws, regulations and procedures for psychology and/or counseling licensure in the different states where students need to apply and can work individually with students seeking training (and potential licensure) in other states. The Clinical Training and Placement Office Coordinator maintains detailed information about all approved sites that students may access while enrolled.

In order to provide effective and efficient services it is expected that the incumbent provide timely service to all involved in the placement process (students, agencies, faculty), maintains confidentiality, and uses diplomacy and tact regarding internal and external relations.

1. Researches and establishes first contact with potential sites and creates a database of practicum/internship sites and contact information
2. Serve as administrative contact and information source between students, practica sites, practica instructors, program and degree chairs
3. Track practica contracts between degree requirements, practica sites, supervisory training, and licensing requirements
4. Oversee the completion of practica forms, supervisor evaluations, and training logs, and maintain student permanent files for the purpose of program and degree certification and licensing requirements.
5. Collect and maintain a database and review with students and program chairs State licensing requirements for PhD, PsyD, MFT, PCC, LPCC and applicability to other State-specific licensing categories, such as LMHC.
6. Collect and maintain a database resource of potential practica sites and disseminate this information to students
7. Work with admissions coordinators, program and degree chairs to ensure that applicants and enrolled students are informed of practica and licensing requirements on admission and during their degree progress
8. Schedules phone conference and visits for the Director with/to the new potential sites
9. Keeps hard copies of the database of practicum/internship sites
10. Updates practicum/internship forms as needed
11. Makes practicum/internship forms available to students as per their request
12. Collects all required information from applicants to practicum/internship
13. Opens a practicum/internship file for each student
14. Collects approval and required signatures as needed
15. Creates a database of students in practicum and internship
16. Review files periodically to assure evaluations are received
17. Request evaluations from site supervisors as needed
18. Process evaluations and circulate them to directors as appropriate
19. Manages urgent requests in the absence of the Director of Clinical Training and Placement
20. Prepares and distributes appropriate forms and request sheets
21. Maintains a tracking system to ensure clinical placement requests are finalized, in a timely manner, by completing follow-up calls to placement providers
22. Identifies and addresses overlaps in clinical placements.
23. Runs reports and disseminates information as directed.
24. Creates, maintains, and updates electronic databases for documents and mailings.
25. Maintains filing systems ensuring standards are met including archiving and retrieval of documents.
26. Prepares correspondence, of a confidential nature, as directed
27. Schedules and coordinates meetings between faculty and the Director of Clinical Training and Placement, as needed
28. Edits, reproduces, and prepares orientation materials for the students as per request of the Director of Clinical Training and Placement
29. Supports Director of Clinical Training and Placement during Residential Conferences
30. Edits and reproduces presentations as needed

QUALIFICATIONS, EDUCATION and/or EXPERIENCE

• Master’s Degree or higher
• Knowledge of MFT, PCC, LPCC, PsyD clinical training, field placement and licensing requirements.

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Ability to speak, stand, sit, walk, use hands and fingers, reach with hands and arms, and kneeling or stooping. Speech, vision, and hearing acumen to perform job-related functions.

WORK ENVIRONMENT

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Must be able to work in a standard office setting with moderate noise from computers, copiers, printers, and light traffic with some interruption.

Must be able to receive instructions, follow up on projects, and submit deliverables at distance by telecommuting with supervisors and associates

TO APPLY:

Applications should include a resume and cover letter and should be sent either electronically or via mail to:

Kim Sroda. – ksroda@saybrook.edu
Saybrook University,
747 Front St. 3rd Fl,
San Francisco, CA 94111

Saybrook does not discriminate on the basis of race, color, gender, sexual orientation, or national or ethnic origin in administration of its educational policies, admissions policies, scholarships, and other school-administered programs. Position is open until filled. This is a benefits eligible position.