Registrar

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The Office of the Registrar maintains accurate academic records for each student who enrolls at Saybrook University, and provides timely, accurate, and responsive services to students, faculty, staff, and the public. The Registrar oversees course management, registration, transcripts and degree certification and manages the retention, access, and control of academic records for present and past Saybrook students.

• Enrollment Services Coordinators
• Academic Records Services
• Certification of Enrollment
• Access to Academic Records
• Student Right to Privacy (FERPA)

 
Enrollment Services Coordinators
Students in the Graduate Colleges of Mind-Body Medicine and Psychology and Humanistic Studies are assigned an Enrollment Services Coordinator (ESC) who is their primary connection to all services at Saybrook. ESCs are responsible for the maintenance of student records and assist students with all registration activities, such as course enrollments, program changes, leaves of absence, and transcripts. They also, in collaboration with faculty mentors and Degree Chairs, assist students in program planning and refer students to the appropriate faculty, administrator, or staff member as necessary.

For students enrolled in LIOS Graduate College, the LIOS Academic Administration Services Department is your first point of contact for all registration matters, and this department serves as the primary liaison with Saybrook University for all students with respect to enrollment, grades, and graduation.

Academic Records Services
Students and alumni may obtain official transcripts from the Office of the Registrar. Only written requests with the student’s legal signature are honored. The following information is required (typed or clearly written): student’s full name; phone number; address to which the transcript is to be sent; a check, money order, or credit card number for the fee, $10; and the student’s signature.

Transcripts will not be issued if a student has an unpaid balance, or is withdrawn not-in-good-standing for failure to meet financial obligations. Note: No electronic signatures can be accepted for transcript requests.

Written requests for transcripts are accepted only by USPS or facsimile. The request must be from the student authorizing the release of the transcript.

Transcript Request Form

Certification of Enrollment
Saybrook University is a participant in the National Student Clearinghouse, a central repository that maintains enrollment information for over 2800 US colleges and universities. Enrollment Verification through the Clearinghouse is designed to fulfill the verification requirements of companies offering products or services that require proof of a student’s enrollment status. Students or companies should visit the National Student Clearinghouse website (www.nslc.com) to obtain enrollment verification.

Access to Academic Records
Students may have access to their records at any time during business hours with reasonable notice. Only those records necessary to verify a graduate’s or withdrawn student’s transcript are maintained. Saybrook complies with applicable federal laws with regard to student records access.

Student Right to Privacy (FERPA)
The amended Family Education Rights and Privacy Act (FERPA) of 1974 and the rules and regulations of the Department of Education, "Privacy Rights of Parents and Students," provide students with certain rights regarding privacy of, and access to, their "educational records." The full body of this policy can be found on the FERPA site at http://www.ed.gov/policy/gen/gui/fpco/ferpa/index.html. Saybrook intends to comply fully with this important law to protect the rights of students to confidentiality, accuracy and access.

Saybrook's Annual Notice to Students appears below: The primary rights involve:

• The right to inspect and review the student’s education records. Students should submit a written request to the Registrar that identifies the record(s) they wish to inspect. The Registrar will notify the student of the time and place where the records may be inspected.
• The right to request the amendment of the student’s education records that the student believes is inaccurate or misleading. A student may ask to amend a record that he or she believes is inaccurate. A written request must be made to the Registrar. The request should include all information which identifies the part of the record the student wants amended and why the student believes the record to be inaccurate. Saybrook will notify the student of its decision in writing. Students will be advised of their right to a hearing in the event that Saybrook decides not to amend the specified record. Additional information regarding hearing procedures will be provided to the student when so notified.
• The right to consent to disclosures of personally identifiable information contained in the student’s education records, except to the extent that FERPA authorizes disclosure without consent. One exception which permits disclosure of student records without consent is disclosure to school officials with legitimate educational interests. A school official has a legitimate educational interest if he or she needs to review an education record in order to fulfill his or her professional responsibility.
• A school official is a person in an administrative, supervisory, academic, research, or support staff position (including law enforcement personnel and health staff); a person, or company with whom Saybrook has contracted (such as an attorney, auditor, or collection agent); a person serving on the Board of Trustees; or a student serving on an official committee, such as a disciplinary or grievance committee, or assisting another school official in performing his or her tasks. Saybrook discloses education records without consent, upon request, to officials of another school in which a student seeks or intends to enroll.
• The right to file a complaint with the U.S. Department of Education concerning alleged failures to comply with the requirements of FERPA. [The name and address of the Office that administers FERPA is: Family Policy Compliance Office, U.S. Department of Education, 400 Maryland Avenue, SW, Washington, DC 20202-4605.]
• The Family Educational Rights and Privacy Act of 1974, as amended, with which Saybrook intends to comply fully, was designed to protect the privacy of education records, to establish the right of students to inspect and review their education records, and to provide guidelines for correction of inaccurate or misleading data through informal and formal hearings. Students also have the right to file complaints with the Family Educational Rights and Privacy Act Office (FERPA) concerning alleged failures by the institution to comply with the Act. The items listed below are designated as "Directory Information" and may be released at the discretion of Saybrook. If a student wishes to withhold the release of his or her ID photo or prevent disclosure of the following information, the student should submit a non-disclosure form to the Enrollment Services Coordinator. This form remains in effect until the Enrollment Services Coordinator is notified by the student to alter the status. Name Email address Address ID photo Telephone numbers Enrollment status Fax number Student Profile Statement Date of graduation Degree program Dates of attendance